Welcome to Facente Consulting’s Evaluation Resource Page: Toward Health Equity Oncology Grant^TM (THE Oncology Grant)

Gilead Oncology Corporate Giving Program

Facente Consulting is working as the evaluation support team for Gilead Oncology’s Corporate Giving Program. In this role, we provide awardees with information, guidance, and technical assistance to help them tell the story about the impact of their programs. We’ll update this page regularly with recordings of trainings we offer, or resources that can help make evaluation tasks easier. Check back regularly!

Action Items & Timeline

• Quarterly Snapshots are due October 15th. Check your email for a custom link. If you have not received one by October 2nd, please contact gileadoncology@facenteconsulting.com.
• Please follow the instructions in “What’s in a Final Impact Report for Gilead?” session to prepare your report. The video is here and the slide deck is here.
• You have two options for a template to use for your final report: Option 1 and Option 2.

Cohort Impact Reports

• Navigation Cohort Interim Summary Impact Report (download here)

Evaluation Resources

General

• THE Oncology Grant: Awardee Guide to Evaluation (download here)
• Gilead Oncology’s Overarching Approach (view the recording here)
• Gilead Oncology’s Corporate Giving Strategy Theory of Change (download here)

Getting the Most Out of RBA

• For those unable to attend the June 7th Coffee Chat, the recording is here. We presented a few tips and tricks for data collection, and did a role play of how to run an RBA-style meeting.
• Here is a sample meeting agenda and Excel template to help you with RBA measure tracking.
• Using the Results-Based Accountability Framework – (view the recording here and download slides here)
• How to Develop a Theory of Change (view the recording here)
• Additional optional RBA resources
  • The RBA Guide (download here)
  • RBA Fact Sheet (download here)
  • RBA Organizational Self-Assessment (download here)
  • www.clearimpact.com
  • http://resultsaccountability.com
  • https://raguide.org
  • Trying Hard is Not Good Enough by Mark Friedman (available through Amazon here)
  • Turning Curves by Mark Friedman (available through Amazon here)

Help with Data

• Survey Design and Administration (view the recording here)
• Best Practices for Telling the Story of Your Program (view the recording here) and download the associated tools:
  • T.E.L.L. Overview reference guide
  • T.E.L.L. Worksheet for you to work with your teams to plan your storytelling
  • A handout of Facente Favorites for virtual data collection
• How to Do a Case Study (view the recording here)

Need More Assistance?

• Make a 15-minute or 30-minute appointment with your primary evaluation liaison. Here is a list if you do not know who your liaison is.
  • Sara’s schedule
  • Savannah’s schedule
  • Dara’s schedule
  • Sarah Jane’s schedule

• Reach out to the Facente Consulting Evaluation Team at gileadoncology@facenteconsulting.com.

Reporting

***IMPORTANT: Know your interim and final reporting deadlines. They can be found in SteepRock here.***

Overview of Reporting Requirements & How to Get Support (view the recording here and download the slides here)

Quarterly Snapshots

• Due every 3 months starting July 1, 2023, until the end of your grant period.
• Check back later for guidelines and templates.

Quarterly snapshot due dates are:
July 14, 2023
October 16, 2023
January 15, 2024
April 15, 2024
July 15, 2024
October 15, 2024
January 15, 2025
April 15, 2025
July 15, 2025
October 15, 2025

• You will receive an email with a link that is specific to your grant. The email will come from The Facente Consulting Team (via Airtable), noreply+automations@airtableemail.com. This is NOT spam.
• If you have more than one grant, you will receive an email for each grant.
• When you click on the link in the email, the form should already have your agency name and grant number in it. If it does not, please contact us.
• Everything else is the same – same questions, select three (one from each color group).
• This is NOT a data report, and you do not need to submit any RBA data. The purpose of the quarterly snapshot is two-fold: 1) it will provide us information that can help with identifying future coffee chat topics and TA needs, and 2) since all snapshots will be shared with all the grantees from this FOA, it is an opportunity to see what others are doing, build connections based on common program efforts and challenges, and learn from each other.
• Remember that these snapshots are intended to be brief – 3 to 5 sentences at most per question. This should be a low-effort, low-stress activity taking 20 minutes or less. You will be asked to provide answers to no more than 3 questions, which you will choose from the list below.
  

• Choose 1 question from this group:
  • What are you learning?
  • What program successes or assets could you share with other grantees
  • How has your program demonstrated resilience?
    
• Choose 1 question from this group:
  • Share something surprising or exciting that has happened with your program.
  • How have your collaborations enhanced your impact?
  • How is RBA implementation going?
    
• Choose 1 question from this group:
  • What challenges are you experiencing?
  • What support do you need?

Interim Reporting

• Due midway between your grant start and end dates
• Your interim reporting is considered complete when you have submitted the following:
  • Data to date, with details about data collection methods
  • Interim impact report after it has been approved by Gilead and Facente Consulting
  • Interim Report in SteepRock

Final Reporting

• Due 30 days after your grant end date
• Your final reporting is considered complete when you have submitted the following:
  • Data to date, with details about data collection methods
  • Interim impact report after it has been approved by Gilead and Facente Consulting
  • Interim Report in SteepRock
  • Any materials, website links, or other collateral created under your grant
• What’s in a Final Impact Report for Gilead? (view the recording here)

Guidelines and Resources

• Gilead Reporting Guide, for technical guidance on SteepRock (download here)
• THE Oncology Grant Reporting Guide, for how to answer the SteepRock questions and submit your impact report (coming soon)
• SteepRock interim report template (coming soon)
• SteepRock final report template (coming soon)
• Impact report guidelines (coming soon)
• Quarterly snapshot guidelines (download here)